Purpose
The Accounts Payable Specialist is responsible for managing a high volume of invoices, conducting thorough reviews to identify and resolve discrepancies, and performing a 3-way match of invoices, receipts and purchase orders while maintaining accurate vendor files, and managing the company credit cards.
Essential Function
Will provide accounting support to major financial accounting areas, including accounts payable, general ledger accounting, and account reconciliation.
Process a high volume of transactions accurately and efficiently.
Review invoices for accuracy ensuring compliance with applicable policies and procedures.
Lead discrepancy meetings with the procurement team.
Conduct a 3-way match of invoices, receipts, and purchase orders to verify payment accuracy.
Maintain organized and up-to-date vendor files, including contracts, W-9 forms, and contact information.
Reconcile vendor statements to ensure all outstanding invoices are accounted for and resolved promptly.
Oversee company credit card transactions and reconcile statements.
Assist in month-end closing activities, including journal entries, accruals, and reconciliations.
Administer the accurate and timely processing of employee payroll, including salary, bonus, and commissions.
Collaborate with internal teams to streamline processes and improve efficiency.
Provide excellent customer service to vendors and internal stakeholders, addressing inquiries and resolving issues promptly.
Supervisory Responsibilities
This position has no direct supervisory responsibilities.
Qualifications
REQUIRED
Understanding of generally accepted accounting principles.
Thorough knowledge of accounts payable / general ledger systems.
DESIRED
Associate degree in Accounting preferred.
Microsoft Dynamics Great Plains, ADP payroll a plus.
Knowledge, Skills, Abilities, and Other Characteristics
Minimum of 3 years Accounts Payable experience.
Understanding of Microsoft Office programs (Excel, Word).
Strong organizational skills; must be detailed oriented.
Ability to meet deadlines.
Working Conditions
The work is performed in an office environment and aircraft hangar.
Physical Activity/Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position is considered physically LIGHT work.
Requires frequent walking, standing, and sitting.
Exposure to climate changes are normally experienced in an office environment.
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